Summary: Configure the Invoice Capture Solution

This article provides a detailed guide on configuring the Invoice capture solution in Dynamics 365 Finance, specifically for Accounts Payable processes. It outlines the setup of system preferences and related configuration steps that enable automated invoice processing, improving efficiency and accuracy in invoice management.

Key Configuration Steps for Invoice Capture Solution

1. Prerequisites

   • Ensure you have appropriate system permissions.
   • Configure vendors and purchase orders correctly in Dynamics 365 Finance.
   • Confirm that relevant modules (AP, Procurement) are enabled.

2. Set Up Invoice Acceptance Criteria

   • Define the types of invoices that the system should accept.
   • Configure rules for invoice matching against purchase orders and receipts.
   • Set tolerance levels for price and quantity variances.

3. Configure Invoice Processing Parameters

   • Specify default settings for invoice creation, such as payment terms and posting profiles.
   • Enable or disable automatic creation and posting of invoices.
   • Determine handling of invoice line tolerances and approval workflows.

4. Define Document Routing and Approval

   • Set up workflow approval routes, including multi-level approvals if necessary.
   • Configure notifications and escalations for invoice approvals.

5. Set Up Invoice Validation Preferences

   • Determine validation checks during invoice capture (e.g., duplicate detection, vendor validation).
   • Configure exception handling processes for failed validations.

6. Enable Invoice Scanning and Data Extraction

   • Integrate with supported OCR and AI-based document reading services.
   • Map extracted invoice data fields to corresponding Dynamics 365 data fields.
   • Validate captured data accuracy and completeness.

7. Test the Configuration

   • Perform test runs with sample invoices to verify capture and processing workflows.
   • Check that invoices route through the correct approval paths.
   • Validate accounting and posting updates.

8. Go Live and Monitor

   • Deploy the configuration to production.
   • Monitor invoice capture performance and error rates.
   • Adjust tolerances and routing rules as necessary based on operational feedback.

Overview of System Preferences and Settings

Additional Notes

• The Invoice capture solution integrates tightly with other Finance and Operations modules, so coordination across teams is advised.
• Continuous monitoring and tuning post-deployment help maintain high capture accuracy and smooth AP operations.

For full detailed guidance and examples, refer to the original Microsoft documentation:

Configure the Invoice capture solution - Finance | Dynamics 365

Batch capacity

This article explains batch capacity management in Dynamics 365 Finance & Operations, including concepts of batch auto scaling and ways to increase batch capacities.

Overview

• Batch capacity determines the number of batch jobs that can run concurrently.
• Capacity is managed through batch servers and batch groups.
• Proper batch capacity configuration helps optimize processing performance and workload balancing.

Key Concepts

Batch Auto Scaling

• Allows automatic adjustment of batch capacity based on workload demands.
• Supports scaling out by starting additional batch server instances when demand is high.
• Scales in by shutting down instances when demand decreases to optimize resource usage.
• Requires configuration of Azure Virtual Machine Scale Sets (VMSS) or similar infrastructure.

Increasing Batch Capacity

Batch capacity can be increased by:

1. Adding batch servers

   • Deploy additional batch server instances to increase the total number of concurrent batch tasks.
   • Configure servers to connect to the environment and assign relevant batch groups.

2. Optimizing batch groups

   • Assign batch jobs intelligently to batch groups based on priority and resource needs.
   • Ensure batch groups are balanced to prevent bottlenecks.

3. Using cloud-scale infrastructure

   • Utilize cloud-based auto scaling features for dynamic capacity adjustment.
   • Configure virtual machine scale sets or containers supporting batch execution.

Best Practices

• Monitor batch server performance and batch job queue regularly.
• Configure batch groups aligned with business processes to improve throughput.
• Implement auto scaling to efficiently handle workload peaks and minimize costs.

References

• Batch servers and batch groups setup documentation.
• Azure VMSS and auto scaling resource guides.

For detailed configuration and walkthroughs, refer to the original Microsoft documentation.

Original article link: Batch capacity - Finance & Operations | Dynamics 365

VAT declaration (Spain)

This article explains how to set up and generate the Spanish Value-Added Tax (VAT) declaration model 303 in the official TXT format using Microsoft Dynamics 365 Finance.

Overview

• Model 303 is the official VAT declaration form required by the Spanish Tax Agency (Agencia Tributaria).
• Dynamics 365 Finance supports generating this declaration in the mandatory TXT format for electronic submission.
• The process aligns with Spanish VAT reporting regulations and allows businesses to comply with tax obligations efficiently.

Key Steps to Set Up and Generate VAT Declaration Model 303

1. Configure VAT Parameters for Spain

   • Set up the VAT posting and reporting parameters specific to Spain.
   • Define VAT codes and groups consistent with Spanish tax rules.

2. Maintain VAT-Related Information

   • Update vendor and customer VAT registration numbers and locations.
   • Assign proper VAT tax codes for transactions.

3. Record VAT Transactions

   • Ensure all procurement and sales transactions are posted with correct VAT information.
   • Use correct general ledger accounts for VAT posting.

4. Generate VAT Declaration Report

   • Access the VAT declaration functionality within Dynamics 365 Finance.
   • Select the applicable period for the VAT declaration.
   • Run the Model 303 generation process.

5. Export TXT File

   • After generating the report, export the data in the official TXT format.
   • The TXT file follows Agencia Tributaria’s layout specifications.

6. Submit to Tax Agency

   • Submit the exported TXT file through the Agencia Tributaria online portal or via authorized electronic channels.
   • Retain confirmation records and submission details for compliance.

Additional Details

• The solution covers handling adjustments, corrections, and refunds impacting VAT declarations.
• It supports periodic VAT returns such as monthly or quarterly submissions.
• Validation checks are incorporated to ensure data completeness and correctness before file generation.
• Users must keep their system updated to comply with any changes in Spanish VAT legislation or format requirements.

For detailed parameter settings, field mappings, and procedural screenshots, please consult the full Microsoft documentation.

Reference:
VAT declaration (Spain) - Finance | Dynamics 365

Summary: Generate the Singapore GST-05 Report in Dynamics 365 Finance

This article explains how to generate the GST-05 report, required for Goods and Services Tax (GST) filing in Singapore, using Microsoft Dynamics 365 Finance. The GST-05 report summarizes taxable supplies, input tax, and adjustments for a tax period.

Steps to Generate the Singapore GST-05 Report

1. Set Up Tax Reporting Period

   • Define the appropriate tax reporting period for GST filing in Singapore.

2. Configure Tax Parameters

   • Navigate to tax setup in Dynamics 365 Finance.
   • Ensure Singapore GST tax codes and ledgers are properly configured.

3. Process Transactions

   • Post all relevant transactions involving GST (sales, purchases, adjustments) within the reporting period.

4. Access GST-05 Report

   • Go to Tax > GST reporting > Generate GST-05 report in Dynamics 365 Finance.

5. Select Reporting Period

   • Choose the tax period for which the GST-05 report must be generated.

6. Generate and Review Report

   • Run the report and verify the data for accuracy, including taxable amounts, input tax claims, and adjustments.

7. Export or Submit Report

   • Export the GST-05 report for submission to the Inland Revenue Authority of Singapore (IRAS), or use the provided integration if supported.

Additional Notes

• The system automatically calculates taxable supply totals, input taxes eligible for reclaim, and any adjustments based on posted transactions during the period.
• Ensure all GST-related transactions are fully posted before report generation to avoid discrepancies.
• The report layout complies with IRAS requirements for GST-05 reporting.

For ongoing compliance, regularly update tax codes and verify transactional postings align with Singapore GST rules.

Original article: Generate the Singapore GST-05 report - Finance | Dynamics 365

Summary: Spanish Intrastat Setup and Configuration in Dynamics 365 Finance

This article provides guidance on how to configure the Intrastat report for Spain within Microsoft Dynamics 365 Finance. Intrastat reporting is mandatory for companies involved in the domestic trade of goods between European Union member states. The setup includes defining parameters, configuring reporting, and generating the Intrastat declaration according to Spanish legal requirements.

Key Steps to Set Up Spanish Intrastat Report

1. Configure Intrastat Parameters

   • Navigate to the Intrastat parameters page.
   • Select Spain as the country.
   • Define default values used in reporting such as:
     • Reporting period
     • Transport mode and nature of transactions
     • Valuation method and statistical values

2. Set Up Legal Reporting Framework

   • Enable the legal reporting framework for Spain.
   • Configure any country-specific legal entities.
   • Ensure that Intrastat is activated within the legal reporting setup.

3. Configure Intrastat Codes

   • Define commodity codes required for your products.
   • Assign appropriate delivery terms and transaction types.
   • Map these codes to product categories or groups in Dynamics 365 Finance.

4. Enter Goods Movements and Transactions

   • Record shipments and receipts of goods from/to other EU member states.
   • Enter quantity, value, transport modes, and necessary statistical information.

5. Generate the Intrastat Report

   • Choose the Intrastat report option under the Legal Reports section.
   • Select the reporting period and other required filters.
   • Preview and validate the data.
   • Export or submit the report as per Spanish tax authority requirements.

6. Maintain and Update Setup

   • Periodically review Intrastat codes and parameters for compliance.
   • Update settings in case of regulatory changes.
   • Perform test runs to ensure data accuracy.

Additional Information

• The article highlights compliance with the Agencia Estatal de Administración Tributaria (AEAT) recommendations.
• Supports integration with the Spanish tax authority’s online reporting platform.
• Tailors the Intrastat process according to Spain’s legislation within the Dynamics 365 Finance environment.

For detailed parameter descriptions, tables of valid codes, and examples of data entry, refer to the full article.

Reference: Spanish Intrastat - Finance | Dynamics 365